Introduction for types of companies to register in Mexico
In Mexico there exists five types of commercial companies, of which the most recommendable, from an operational and corporate point of view, are the ‘Sociedad Anónima’ (Corporation) with a Variable Capital modality, or the ‘Sociedad de Responsabilidad Limitada’ (Limited Liability Company), with the Variable Capital modality as well.
The differences between both companies, as well as their characteristics and benefits, will be mentioned after informing you about the characteristics of the Mexican Corporation (Sociedad Anónima).
It should be mentioned that, depending on the corporate purpose of the company, there may exist certain restrictions imposed by the Mexican Foreign Investment in relation to direct participation of foreign capital in Mexican companies. Nevertheless, these restrictions are very limited and generally only apply to companies with activities concerning certain sectors and industries considered of national security and importance.
1.1. Sociedad Anónima (Corporation)
a) This is a company which capital is represented by nominative shares. Each share gives the right to one vote to its shareholders. The law does not require a fixed minimum capital. However, it is advisable to have a fixed minimum capital of at least Mx. Pesos $100,000.00.
b) The law requires a minimum of two shareholders and does not provide for or require a limit about the maximum of shareholders. As already mentioned, there is not a limit about the amount of foreign investment in the social capital, when the company is going to engage in import, sale and lease of heavy machinery. The shareholders, except in special circumstances, are only responsible for paying the nominal value of the shares they subscribe.
The shareholders are only joint and severally responsibility with the company, in the part of the tax interest that does not reach to be guaranteed with assets of the own company, when such company has incurred in any of the following assumptions:
(i) When the company does not request its registration in the Federal Taxpayers Registry;
(ii) When the company changes its address without filing the corresponding notice to the tax authorities, as long as the change was made after it has been notified of the beginning of verification powers by the fiscal authorities; and
(iii) When the company does not keep its book and records or decides to hide or destroy them.
In the aforementioned three cases, the responsibility of the shareholders shall not exceed the participation that each of them has in the social capital of company during the period in question.
c) The administration of the company may be entrusted to a Sole Administrator, or to a Board of Directors composed of two or more persons. Neither the Sole Administrator nor the members of the Board of Directors need to be shareholders. The bylaws shall provide the authorities of the Sole Administrator or of Board of Directors. The resolutions of said Board are taken by the majority of the directors who attend the meetings, however, the bylaws allow to regulate the above. The members may adopt resolutions without holding meetings, provided that such resolutions are adopted by the unanimous vote of all the directors and they must be recorded in writing.
d) Supervision of the Sole Administrator or Board of Administration shall be entrusted to a Statutory Auditor, who is usually a partner of the external auditing firm used by the company or the external accountant.
e) The highest authority of the company is the Shareholders' Meeting. The shareholders' meetings are ordinary and extraordinary. The extraordinary meetings take place to deal with the matters that the law refers to them, as well as any others for whose resolution the statutes establish a special quorum. Shareholders' meetings must always be held at the registered office/social address, except in case of cause or force majeure. Shareholders may adopt resolutions without meeting, provided that they do so unanimously and that they do so in writing.
f) The bylaws allow an adequate regulation for the business that you propose to carry and also allow flexibility. ‘The Sociedad Anónima’ is incorporated before a public notary and the Articles of Incorporation must contain at least the following:
g) The company shall open and keep following corporate books:
(i) Stock Registry. This book keeps the registry of the name, nationality and the address of the shareholders, the amount of the shares that they own and its number, its serial number, and the nominal amount paid for them, as well as their transmission. The company may only consider as a shareholder the ones who appear in this book.
(ii) Meetings of the Board of Directors: when there is a Board of Directors, this book keeps the minutes of the meetings of such Board, and the resolutions adopted by the Members of the Board outside the meeting when taken in accordance with the bylaws.
(iii) Minutes of the Shareholders Meetings: This book contains the minutes related to the shareholders' meetings, and the resolutions adopted by the shareholders outside the meeting when taken in accordance with the bylaws.
(iv) Variations of Social Capital: This book is only taken when the company is of Variable Capital and it records the increases and decreases in capital.
h) The company shall be subject to the standard tax regime applicable to all closed companies. The Mexican Income Tax taxes the profits of the company, establishing a regulation relative to income, as well as allowable deductions, and the result is taxed at a maximum rate of 30%.
i) In addition, the Mexican Labor Law imposes an obligation on companies that have been established for more than one year to give their employees a share of the company's profits. This participation is approximately 10% of the profits obtained by the company before taxes. The amount corresponding to the workers' participation in the profits, is not deductible for the purposes of Income Tax. In this regard, it is convenient to consider the use of an outsourcing company to act as the employer, even when the above has almost completely lost its usefulness in Mexico when the outsourcing and beneficiary companies are related, in light to recent reforms to such Labor Law.
1.2 Sociedad de Responsabilidad Limitada (Limited Liability Company)
Basically, the aforementioned legal regime for Sociedad Anónima applies to the Sociedad de Responsabilidad (Limitada Limited Liability Company). The main differences are the following:
a) The social capital is not represented by shares, but by social interests that are not considered debt securities/credit titles;
b) The minimum number of partners required is two, but the maximum is fifty. Each member will be entitled to one vote in the assemblies for each $1,000.00 of their contribution or the multiple of that amount that the by- laws determine. Each member will only have a social interest part, and in the case of increases or decreases in capital, the value of the social part is increased or decreased. However, when dealing with social interest parts of different series, which give different rights to the partners, a partner may own social interest parts of different series;
c) The consent of at least the majority of the shareholders holding the majority of the share capital to admit new members is required and the existing partners have the right of preference to acquire the shares that a partner wishes to transfer (the company’s bylaws can establish the right of first refusal of the shareholders in the case of shares purchase);
d) The administration of the company is entrusted to one or more managers, who do not need to be partners;
f) The surveillance is entrusted to a Surveillance Committee formed by partners or strangers to the company. It is also common to designate a partner of the external auditing firm or the external accountant as the person in charge of the Surveillance;
g) The tax regime and the labor regime are similar for both companies.
1.3 Multipurpose Financial Company (SOFOM)
The legal regime for the Sociedad Anónima also applies to the Multipurpose Financial Company (SOFOM). Nevertheless, and to the extent that the main activity of the Mexican company involve financial services such as grants and financial leasing, the SOFOM may provide the following benefits:
a) The certified balance statement prepared by the SOFOM’s accountant is considered as an accurate and truthful statement in court for determining the amount that the debtor owes to the company.
b) The certified balance statement prepared by the SOFOM’s accountant is considered a commercial enforceable document (título ejecutivo mercantil), which allows to demand payment in court in an expeditious proceeding.
c) SOFOM corporations are allowed to deduct losses incurred from the impossibility to recover payments arising from loans or leasing when it may be proved that such payment from the debtor is not possible.
d) SOFOM corporations are exempted from paying the Value Added Tax corresponding to the granting of loans or factoring;
The benefits set forth in subparagraphs c) and d) are only allowed when the SOFOM’s activity arising from financial leasing represents 70% or more of the accounts payable, assets or annual income of the company. Nevertheless, it is possible to obtain a resolution from the Service of Tax Administration (SAT) where such entity determines a lower percentage to the one above mentioned for the first three years of incorporation, considering it is a SOFOM of recent creation. For such purposes, the SOFOM should prepare and deliver the Service of Tax Administration a compliance program.
Furthermore, even though SOFOM companies are not supervised by the Mexican Banking and Exchange Commission (Comisión Nacional Bancaria y de Valores) it is required to obtain a favorable opinion from such entity in connection with its Articles of Incorporation & Bylaws, as well as register the company before the Providers of Financial Services Registry System (Sistema de Registro de Prestadores de Servicios Financieros).
1.4 Variable Capital Modality
This modality applies for the three above mentioned type of companies. The companies that adopt this modality establish a fix minimum capital and a usually unlimited variable capital. The decrease and increase of the fix minimum capital requires a formality of probate before public notary that formalizes the aforementioned and, requires the registration in Public Commerce Registry.
Otherwise, the increase or decrease of variable capital does not require any formality. It is advisable to adopt this modality, because it allows more flexibility on the increases and decreases of variable capital and less cost.
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